PMB assignment

PMB assignment
June 26, 2015 Uncategorized
PMB assignment

Table of Contents
Introduction. 2
Task-1. 3
(a) Describe how project management principles can be
applied in implementing the technological development task pertinent in the
Palm Tree Spa Resort. 3
(b) Develop the success and failure criteria for the proposed
project and appraise its viability in the given scenario. 4
(c) Explain the
principles behind setting up the systems and procedures for the effective use
of resources in the project management. 8
(d) Explain the key stages involved in the process of closing
down the project and conducting post post-project appraisals. 8
Task-2. 10
(a) Plan human resources for the proposed project describing
each roles and responsibilities and design an organisational structure for the
proposed project based on your plan. 10
(b) Explain how the
structure identified above helps you control and co-ordinate the project. 11
(c) Describe how you propose to lead the team assessing the
already established project leadership theories and qualities. 11
Task-3. 14
(a) Prepare a detailed project plans for the proposed project
clearly establishing each components in the effective organization of the
project. 14
(b) Apply the appropriate project scheduling tools to plan
the project activities so as to minimise the time and costs of the project. 14
(c) Analyse the performance of the project assessing the
performance indicators. 15HND Assignment Help
(d) Explain the
change control procedure for evaluating your project at its completion. 15
Conclusion. 16
References. 17
Introduction

Palm
tree spa resort has wide popularity as one of the premium resort for the
worldwide holiday destination and it is important that the resort develop their
online presence in order to provide information to the consumers worldwide and
bookings are made by the consumers from their home. Blogs and social media
would be developed in order to create marketing plan and database management
system would be developed so as to synchronize the operations of the project.
Present project management plan would include time management and cost
management plan so that actual project planning can be done. Human resource
plan, financial plan and viability assessment would be done in order to
undertake present project.
Task-1

(a) Describe how project
management principles can be applied in implementing the technological
development task pertinent in the Palm Tree Spa Resort.
Project management can be
defined as the application for methods, processes, skill, knowledge and
experience in order to attain the objectives framed in the project. A project
is the temporary endeavour made in order to create the unique product or
services and a project has definite beginning & end. For the present
project of Palm Tree spa resort project would be implemented for deploying
technological solution so that strong online presence can be developed for the
organization (Mike and Laurie, 2007). Hence the
current task required in the Palm Tree Spa resort fulfils all the criteria for
project management as these are temporary efforts required for creation of
particular technological infrastructure within the organization. Also the
project of Palm tree has definitive beginning & end. There are five
principles for the project management and these can be given as under:
·

Understanding specific need in health and social care

Unit 6 Research project
Initiating process group: This
would include processes which are performed for defining a new project or one
of the phases for the existing project. Authorization would be obtained in
order to start the project.
·
Planning process group: This
group of the project would include defining scope of the project, defining
course of action required and refining the project objectives.
·
Executing process group: This
group would include the processes in order to complete the work defined so as
to meet the project specifications made earlier in the planning process group.
·
Monitoring and controlling
process group: This process group would contain the processes required in order
to track and regulate the processes and performance of the project defined.
Areas for change would be identified and corresponding change would be
initiated.
·
The closing process group:
This group would contain the processes which are performed to finalize the
activity and to formally close the project.
Some of the key principles
for the projects are given as under:
Project should
make business justifications: It is important that the project undertaken
by the organization is helpful towards attaining business objectives for
the firm under consideration. For example, for the present context of Palm
Tree by resolving technological problems in Palm tree business would grow.
Project follows

Understanding specific need in health and social care

Unit 6 Research project
certain stages for project completion: Present project would follow above
mentioned five stages for the completion of the project.
Learning from
the experience: Palm tree would have implemented several technological
developments project in past or learning can be developed through
competitors in the same industry.
Suit the
environment: The project undertaken by the environment should be such that
it suits the internal and external environment facing the firm.
Well defined
structure and role: Project undertaken by the organization should be well
defined with the roles and responsibilities assigned to the various
stakeholders of the project.
Clear objectives
and scope: Project undertaken by the organization should be initiated with
the clear business objectives and scope should be clearly defined so that
it go beyond its scope.
Role of project manager in
the present project for Palm Tree Spa resort would be to implement the change
as now organization would work on high technology platform. Project manager
would also be responsible for understanding the systems of project management
and their integration (Laurie, 2007). Further influence
of external elements such as change in technology, price change for the
technology and other factors would be managed by project manager. Project
phases for current project have been given by above five process groups and all
the five phases would be required for the present project. Project manager
would understand the amount of work required in each phase and would assign the
work to various stakeholders.
(b) Develop the
success and failure criteria for the proposed project and appraise its viability
in the given scenario.
Success criteria for the present project can be
given as under:
·
To develop website, blogs and
other social media campaign for Palm Tree Spa resort for imparting information
to the domestic as well as overseas client
·
To develop online reservation
and booking system for consumers of Palm tree spa resort
·
To develop special portal for

Understanding specific need in health and social care

Unit 6 Research project
the corporate clients wherein they can make bookings and get attractive offers
·
To develop interactive
internet system through which consumers can communicate with the Palm tree spa
resort
·
To deploy management
information system in order to streamline operations
·
To meet the time frame of 1
year and estimated cost of 6 million GBP
Scope definition for the present project of Palm tree spa can be given
as under:
“We will develop strong
online portal for the organization wherein consumers can get all required
information, online reservations can be done and MIS would be developed so as
to streamline the operations of Palm Tree Spa resort”.
Failure criteria for the present project are as
under:
·
Not able to develop efficient online reservation system for the
consumers
·
Not able to develop interactive internet system for communication and
MIS for managing operations (Jason, 2007)
Viability appraisal
·
Technical viability: Technically the project is viable as already
competitors of the Palm tree spa have implemented such technology to allow
online reservation and interactive internet system along with integrated MIS
system. Technical vendor are present in the market that would help in order to
develop such systems.
·
Financial viability: Budget has been sanctioned by the organization in
order to implement technology for online presence and modifications in budget
can be done based on the vendor quotations.
·
Business viability: Looking into the increasing trend for e-commerce
online business portal for Palm tree spa would work efficiently.
·
Management viability: Management of the organization understand the
importance of online presence and their involvement into the project execution
would make the project successful.
Project breakdown structure
This project
can be named as widget management system wherein widget such as blog, social
media, online reservation system, MIS and interactive internet system would be
implemented. Project breakdown structure for the present project is given as
under through figure 1.
It consists of
mainly below stages:
1. Initiation
2. Planning
3. Execution
4. Control
5. Closeout
NPV calculation
for the present project
Table
1: Showing the NPV for the present project
Interest rate
10%
Year

Influences on health and social care organization 

Theories and concept of human development and behavior
0
1
2
3
Cash flow
(600)
200
200
500
PV factor
100%
91%
83%
75%
PV of cash flow
(600)
182
165
376
Cumulative PV
(600)
(418)
(253)
123
Net Present Value
123
As shown above
there would be positive NPV of 1.23 million GBP and project breakeven would be
in 3rd year.
(c) Explain the principles behind setting up
the systems and procedures for the effective use of resources in the project
management.
There are three key
principles which would help in order to maintain the effective use of resources
in the current project management system and these three are given as under:
·
Knowledge of project information support system: It is important that
project manager and other key stakeholders’ o the project are aware of the
project management support systems so as to develop project preparation and
handling. This system would be helpful in registration and full documentation
of the objects of the company and effective project control. This would help in
order to make efficient use of the resources available with the organization.
·
Procedure and processes: Procedure and processes are implemented in the
project so that there are documented processes and procedure for each task and
these are followed by the stakeholders in order to accomplish the project and
attain project objectives. Implementation of processes in the system has been
made so as to deploy efficient resource utilization (Stanley, 2010).
·
Integration of human and material resource: Material resource available
in the project should be integrated with the human resource so that both work
in coordination and efficiency can be gained in the project.
(d) Explain the key
stages involved in the process of closing down the project and conducting post
post-project appraisals.
Final phase of the project
management is terminating the project and it starts with the completion of
project work. The main reason for project closeout would be to learn from
experience of project and implement these learning in future projects. Project
termination of earlier projects should be included in the planning phase and
should not be only afterthoughts. Project termination would include activities
such as document filing, making final payments and conducting post purchase
evaluation etc. Termination of the project would start once results of online
presence are acceptable for the Palm tree spa resort (Harold,
2004). A checklist would be developed which would include the test success
for the particular areas of success as per the initial contract. In some
projects phase wise payment is received and final payment is received at the
completion of the project. Project manager would develop the overall evaluation
of the project team wherein performance of each member would be assessed. Post
project evaluation meeting would be held to evaluate the performance for
customers and internal departments. These meetings would be done with audit
trails, punch list, close out reports and comparison would be done with the
expected and actual project outcomes.
Task-2

(a) Plan human
resources for the proposed project describing each roles and responsibilities
and design an organisational structure for the proposed project based on your
plan.
Human resource management
for the current project would include mainly project manager, project sponsor
and team members. Team members would include technical staff, developers,
testing team and database management team. Responsibilities for project sponsor
would include defining vision & objectives for the project, approving timetable
& requirements, approving project plan and authorization for the provisions
of funds required in the project. Responsibilities for the project manager
would include ensuring project execution as per the plan, monitoring of the
project performance in terms of cost, quality & time. Project manager is
also responsible in order to produce deliverables in terms of quality, budget
and time. Team members for the project team of current project would be
responsible for informing project manager with the progress of the report. For
example, various project members would be responsible for informing about
development of website design and development of MIS (Cattani et al, 2011). Team members
would be involved in order to produce the necessary tasks which are required
for the project deliverables. Team members would also be responsible for the
maintenance of procurement and communication of the throughout the lifecycle of
the project.
Figure 2:
Showing the organizational structure
(b) Explain how the structure identified above
helps you control and co-ordinate the project.
The above structure of the
organization would be helpful in order to develop control and coordination in
the project so that overall project can be accomplished with success. Need for
monitoring and control in the project can be developed by preparing the project
plan and develop schedule according to the plan of the project. Resources
required for the present project such as human resource, technology, hardware
and software would be required in order to match the resources with the
project. Work breakdown structure would be used in order to reduce the overall
task for development of online platform into the simpler tasks such as
assessing requirement of online portal, designing website, execution of the
website, maintaining database for the information and synchronization for the
website in order to coordinate all functions of the organization with the
present website. Progress of the project would be tracked against the targets
& goals established in the project. Project reporting would be done in
order to inform the project sponsors and management team of the organization
for the progress and actual planned objectives for the project. Change control
procedure would also be implemented in order to identify the requirement of
change in the project and develop the change management procedure so that
overall project can remain on track and project can be accomplished within the
time (Joseph,
2003).
(c) Describe how you
propose to lead the team assessing the already established project leadership
theories and qualities.
There are different stages
of the team development and Belbin’s team role is an important theory in order
to develop different team roles required for the completion of present project.
Project manager would be having the responsibility to build the team as per the
requirements of the project so that proper team roles can be assigned to the
entire team. This would help in order to make the efficient utilization of
resources and to complete the project on time. Project manager would contain
the unique leadership style so that project team can be lead to achieve success
in the project and attributes of the project manager would ensure the success
for the project manager (Dennis,
2007). Project roles and responsibilities would be managed in such a way
that each member is fully aware of his role and can accomplish his
responsibility so as to contribute towards attainment of the project
objectives. Project manager should also need to develop the proper plan in
order to deal with the conflict situations arising in the project such as
conflict between website design and website development team. These conflicts
needs to be managed by project manager as such conflicts may impact upon the
overall coordination among the various project stakeholders. Project manager
need to have negotiation skills in order to deal with the internal and external
stakeholders of the project. Project manager need to have negotiation skills in
order to negotiation resources with the project sponsor and management team of
the organization while negotiation skills of the project manager would also be
helpful in dealing vendors for hardware and software for the website
development work. A human resource plan as given below need to be developed in
the project context so that each person is well aware of his role and
responsibility and there is no shortage of human resource in order to
accomplish present project.
Table 2:
Showing the human resource plan
Team member
No required
Skill set
Website
developer
5
Coding,
technical language and ability to understand requirements
Website
planner
5
Need
assessment and functionality
Analyst
10
Knowing about
functions and features
Database
development manager
5
Database
functionality and features
Testing
engineer
5
Manual and
system testing

Task-3

(a) Prepare a
detailed project plans for the proposed project clearly establishing each
components in the effective organization of the project.
Present project would be

 

Unit 4 – Personal  and professional development in health and social care
developed by making contract of the organization with the external technology
vendor who would provide the hardware, software and website development
technology for the current project. Contract terms and conditions would be
described by containing all functionalities and technology so that execution of
the project accomplished by obtaining the objectives of the project. Procurement
for the project would be made by taking quotations from the hardware and
software providers. Baseline for the project would be developed in order to
achieve the project objectives (Roland, 2006).
WBS with timeline
and dependency
Task
Activity
Timeline
Dependency
1
Initiation
30 days

2
Planning
30 days
1
3
Execution
30 days
2
4
Control
30 days
3
5
Closeout
30 days
4
(b) Apply
the appropriate project scheduling tools to plan the project activities so as
to minimise the time and costs of the project.
Project schedule for the
present project can be given as under which contains the five phase and overall
time execution for the current project. Overall time taken for the project
would be 150 days and start and end date for the current project are given as
under (Harrison
and Dennis, 2004).
Table
3: Showing the project schedule
Project phase
No of days
Start date
End date
Initiation
30
1-Nov-2014
30-Nov-2014
Planning
30
1-Dec-2014
30-Dec-2014
Execution
30
31-Dec-2014
29-Jan-2015
Control
30
30-Jan-2014
1-Mar-2014
Closeout
30
2-Mar-2014
2-Apr-2014
(c) Analyse the performance of the project
assessing the performance indicators.
Performance indicator for
the present project would include time plan and budget plan. Budget plan would
be developed for the current project and actual cost incurred in the project
would be matched with the budgeted plan in the project. Budgeted cost for the
work performed would be calculated in order to develop the financial plan for
the current project so that there are no shortages for the funds in the present
project (Cynthia
and Frank, 2006). Budget cost of the work performed would be matched with the actual
cost so that there are no mismatches in the actual and budgeted plan. Change
plan need to be developed so that actual cost and budget plan are matched and
additional amount of finance is available with the organization in order to
accomplish the project.
(d) Explain the change control procedure for
evaluating your project at its completion.
Change control is important in the organizational
context so that in case there is any shortfall in the project resource then
same can be managed in the organizational context. It is important to analyse
the impacts which would be made by change in the project so that overall
objectives of the project remain same (Martin,
2002). For example, in case there are high cost overruns in the project
then project manager and project sponsor can decide on lower number of
functionalities in the website. It is important that change control management
characteristics are implemented in the project environment and configuration
management is implemented in the project as well. In case there is change in
the scope, cost, time or specifications of the project then same should be identified
at earlier stage of the project. Project plan should be done for the changes
project and accordingly project execution should be undertaken in order to
accomplish the project.

Influences on health and social care organization 
Premature
project termination process would include five stages for the termination of
the project as given below:
Gaining
user acceptance
Product
support need to be set up
Baseline
against the project current status need to be evaluated
Realized
benefits and update benefit review plan
Unfinished
business needs to be addressed
For the
successful project termination process followed would include the evaluation of
the project objectives and recommending closure of the project based on the
project success. Not
related here put in 1.2.
Conclusion

Palm tree spa resort has implemented the project for
the implementation of the website so that online presence of the resort can be
ensured and online bookings can be done by the consumers worldwide. Present
project plan has been developed through schedule and budget in order to track
the progress of project so that overall project execution can be done properly.
References

Cattani, G., Ferriani,
S., Frederiksen, L. and Florian, T. (2011) Project-Based Organizing and
Strategic Management, Advances in Strategic Management, Vol 28, Emerald, ISBN 1780521936
Cynthia S. and Frank P.
(2006). Introduction to IT
Project Management. p.393-397
Dennis L. (2007) Project
Management (9th Ed.) Gower Publishing, Ltd., 2007. ISBN
0-566-08772-3
Harrison L and Dennis L (2004). Advanced project management: a
structured approach. Gower Publishing, Ltd., 2004. ISBN 0-566-07822-8. p.34.
Harold K.; 2004; Project Management; Second Edition; p. 4, 5, and 110
Jason W. 2007; The Project Management Life Cycle; Published in Great Britain; London
Joseph P. (2003). PMP Project Management Professional
Study Guide. McGraw-Hill Professional, 2003. ISBN 0-07-223062-2 p.354.
Martin S. (2002). Project Management Pathways.
Association for Project Management. APM Publishing Limited, 2002 ISBN 1-903494-01-X p.xxii
Mike F. and Laurie K. (2007); Project Management; British Library
Cataloguing-In-Publication
Laurie J. M.; 2007; Management and Organisational Behavioural; Eight
Edition; Prentice Hall.
Roland G. (2006). Global Project Management Handbook.
“Chapter 1: “The evolution of project management”. McGraw-Hill
Professional, 2006. ISBN 0-07-146045-4
Stanley
E.P. 2010; Project management for dummies; 3rd Edition; Wiley
Publishing Inc.

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