Project management in business help - HND Assignment Help:
Project Management in Business
Table of Contents
(a) Describe how project management principles can be applied in implementing the technological development task pertinent in the Palm Tree Spa Resort. 3
(b) Develop the success and failure criteria for the proposed project and appraise its viability in the given scenario. 4
(c) Explain the principles behind setting up the systems and procedures for the effective use of resources in the project management. 8
(d) Explain the key stages involved in the process of closing down the project and conducting post post-project appraisals. 8
(a) Plan human resources for the proposed project describing each roles and responsibilities and design an organisational structure for the proposed project based on your plan. 10
(c) Describe how you propose to lead the team assessing the already established project leadership theories and qualities. 11
(a) Prepare a detailed project plans for the proposed project clearly establishing each components in the effective organization of the project. 14
(b) Apply the appropriate project scheduling tools to plan the project activities so as to minimise the time and costs of the project. 14
Palm tree spa resort has wide popularity as one of the premium resort for the worldwide holiday destination and it is important that the resort develop their online presence in order to provide information to the consumers worldwide and bookings are made by the consumers from their home. Blogs and social media would be developed in order to create marketing plan and database management system would be developed so as to synchronize the operations of the project. Present project management plan would include time management and cost management plan so that actual project planning can be done. Human resource plan, financial plan and viability assessment would be done in order to undertake present project.
(a) Describe how project management principles can be applied in implementing the technological development task pertinent in the Palm Tree Spa Resort.
Project management can be defined as the application for methods, processes, skill, knowledge and experience in order to attain the objectives framed in the project. A project is the temporary endeavour made in order to create the unique product or services and a project has definite beginning & end. For the present project of Palm Tree spa resort project would be implemented for deploying technological solution so that strong online presence can be developed for the organization (Mike and Laurie, 2007). Hence the current task required in the Palm Tree Spa resort fulfils all the criteria for project management as these are temporary efforts required for creation of particular technological infrastructure within the organization. Also the project of Palm tree has definitive beginning & end. There are five principles for the project management and these can be given as under:
Some of the key principles for the projects are given as under:
Role of project manager in the present project for Palm Tree Spa resort would be to implement the change as now organization would work on high technology platform. Project manager would also be responsible for understanding the systems of project management and their integration (Laurie, 2007). Further influence of external elements such as change in technology, price change for the technology and other factors would be managed by project manager. Project phases for current project have been given by above five process groups and all the five phases would be required for the present project. Project manager would understand the amount of work required in each phase and would assign the work to various stakeholders.
(b) Develop the success and failure criteria for the proposed project and appraise its viability in the given scenario.
Success criteria for the present project can be given as under:
Scope definition for the present project of Palm tree spa can be given as under:
“We will develop strong online portal for the organization wherein consumers can get all required information, online reservations can be done and MIS would be developed so as to streamline the operations of Palm Tree Spa resort”.
Failure criteria for the present project are as under:
Project breakdown structure
This project can be named as widget management system wherein widget such as blog, social media, online reservation system, MIS and interactive internet system would be implemented. Project breakdown structure for the present project is given as under through figure 1.
It consists of mainly below stages:
NPV calculation for the present project
Table 1: Showing the NPV for the present project
|PV of cash flow||(600)||182||165||376|
|Net Present Value||123|
As shown above there would be positive NPV of 1.23 million GBP and project breakeven would be in 3rd year.
(c) Explain the principles behind setting up the systems and procedures for the effective use of resources in the project management.
There are three key principles which would help in order to maintain the effective use of resources in the current project management system and these three are given as under:
(d) Explain the key stages involved in the process of closing down the project and conducting post post-project appraisals.
Final phase of the project management is terminating the project and it starts with the completion of project work. The main reason for project closeout would be to learn from experience of project and implement these learning in future projects. Project termination of earlier projects should be included in the planning phase and should not be only afterthoughts. Project termination would include activities such as document filing, making final payments and conducting post purchase evaluation etc. Termination of the project would start once results of online presence are acceptable for the Palm tree spa resort (Harold, 2004). A checklist would be developed which would include the test success for the particular areas of success as per the initial contract. In some projects phase wise payment is received and final payment is received at the completion of the project. Project manager would develop the overall evaluation of the project team wherein performance of each member would be assessed. Post project evaluation meeting would be held to evaluate the performance for customers and internal departments. These meetings would be done with audit trails, punch list, close out reports and comparison would be done with the expected and actual project outcomes.
(a) Plan human resourcesfor the proposed project describing each roles and responsibilities and design an organisational structure for the proposed project based on your plan.
Human resource management for the current project would include mainly project manager, project sponsor and team members. Team members would include technical staff, developers, testing team and database management team. Responsibilities for project sponsor would include defining vision & objectives for the project, approving timetable & requirements, approving project plan and authorization for the provisions of funds required in the project. Responsibilities for the project manager would include ensuring project execution as per the plan, monitoring of the project performance in terms of cost, quality & time. Project manager is also responsible in order to produce deliverables in terms of quality, budget and time. Team members for the project team of current project would be responsible for informing project manager with the progress of the report. For example, various project members would be responsible for informing about development of website design and development of MIS (Cattani et al, 2011). Team members would be involved in order to produce the necessary tasks which are required for the project deliverables. Team members would also be responsible for the maintenance of procurement and communication of the throughout the lifecycle of the project.
Figure 2: Showing the organizational structure
The above structure of the organization would be helpful in order to develop control and coordination in the project so that overall project can be accomplished with success. Need for monitoring and control in the project can be developed by preparing the project plan and develop schedule according to the plan of the project. Resources required for the present project such as human resource, technology, hardware and software would be required in order to match the resources with the project. Work breakdown structure would be used in order to reduce the overall task for development of online platform into the simpler tasks such as assessing requirement of online portal, designing website, execution of the website, maintaining database for the information and synchronization for the website in order to coordinate all functions of the organization with the present website. Progress of the project would be tracked against the targets & goals established in the project. Project reporting would be done in order to inform the project sponsors and management team of the organization for the progress and actual planned objectives for the project. Change control procedure would also be implemented in order to identify the requirement of change in the project and develop the change management procedure so that overall project can remain on track and project can be accomplished within the time (Joseph, 2003).
(c) Describe how you propose to lead the team assessing the already established project leadership theories and qualities.
There are different stages of the team development and Belbin’s team role is an important theory in order to develop different team roles required for the completion of present project. Project manager would be having the responsibility to build the team as per the requirements of the project so that proper team roles can be assigned to the entire team. This would help in order to make the efficient utilization of resources and to complete the project on time. Project manager would contain the unique leadership style so that project team can be lead to achieve success in the project and attributes of the project manager would ensure the success for the project manager (Dennis, 2007). Project roles and responsibilities would be managed in such a way that each member is fully aware of his role and can accomplish his responsibility so as to contribute towards attainment of the project objectives. Project manager should also need to develop the proper plan in order to deal with the conflict situations arising in the project such as conflict between website design and website development team. These conflicts needs to be managed by project manager as such conflicts may impact upon the overall coordination among the various project stakeholders. Project manager need to have negotiation skills in order to deal with the internal and external stakeholders of the project. Project manager need to have negotiation skills in order to negotiation resources with the project sponsor and management team of the organization while negotiation skills of the project manager would also be helpful in dealing vendors for hardware and software for the website development work. A human resource plan as given below need to be developed in the project context so that each person is well aware of his role and responsibility and there is no shortage of human resource in order to accomplish present project.
Table 2: Showing the human resource plan
|Team member||No required||Skill set|
|Website developer||5||Coding, technical language and ability to understand requirements|
|Website planner||5||Need assessment and functionality|
|Analyst||10||Knowing about functions and features|
|Database development manager||5||Database functionality and features|
|Testing engineer||5||Manual and system testing|
(a) Prepare a detailed project plans for the proposed project clearly establishing each components in the effective organization of the project.
Present project would be developed by making contract of the organization with the external technology vendor who would provide the hardware, software and website development technology for the current project. Contract terms and conditions would be described by containing all functionalities and technology so that execution of the project accomplished by obtaining the objectives of the project. Procurement for the project would be made by taking quotations from the hardware and software providers. Baseline for the project would be developed in order to achieve the project objectives (Roland, 2006).
(b) Apply the appropriate project scheduling tools to plan the project activities so as to minimise the time and costs of the project.
Project schedule for the present project can be given as under which contains the five phase and overall time execution for the current project. Overall time taken for the project would be 150 days and start and end date for the current project are given as under (Harrison and Dennis, 2004).
Table 3: Showing the project schedule
|Project phase||No of days||Start date||End date|
Performance indicator for the present project would include time plan and budget plan. Budget plan would be developed for the current project and actual cost incurred in the project would be matched with the budgeted plan in the project. Budgeted cost for the work performed would be calculated in order to develop the financial plan for the current project so that there are no shortages for the funds in the present project (Cynthia and Frank, 2006). Budget cost of the work performed would be matched with the actual cost so that there are no mismatches in the actual and budgeted plan. Change plan need to be developed so that actual cost and budget plan are matched and additional amount of finance is available with the organization in order to accomplish the project.
Change control is important in the organizational context so that in case there is any shortfall in the project resource then same can be managed in the organizational context. It is important to analyse the impacts which would be made by change in the project so that overall objectives of the project remain same (Martin, 2002). For example, in case there are high cost overruns in the project then project manager and project sponsor can decide on lower number of functionalities in the website. It is important that change control management characteristics are implemented in the project environment and configuration management is implemented in the project as well. In case there is change in the scope, cost, time or specifications of the project then same should be identified at earlier stage of the project. Project plan should be done for the changes project and accordingly project execution should be undertaken in order to accomplish the project.
Premature project termination process would include five stages for the termination of the project as given below:
For the successful project termination process followed would include the evaluation of the project objectives and recommending closure of the project based on the project success.
Palm tree spa resort has implemented the project for the implementation of the website so that online presence of the resort can be ensured and online bookings can be done by the consumers worldwide. Present project plan has been developed through schedule and budget in order to track the progress of project so that overall project execution can be done properly.
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