UNIT 18: FACILITIES OPERATIONS AND MANAGEMENT

UNIT 18: FACILITIES OPERATIONS AND MANAGEMENT
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LO1 Understand the operational responsibilities of a facilities manager
Staff: structure and responsibilities; employment terms and conditions; training and development; appraisal; legal issues eg equal opportunities, discrimination, dismissal, working time regulations, transfer of undertakings Buildings: uses; allocation of space; capacity; essential services and supplies (mechanical, electrical, electronic); maintenance and repair (planned, preventative, emergency/reactive); refurbishment and development; security Customers: identifying and assessing needs; expectations and reactions; providing information and advice; providing customer care and control; accessibility; safety and security; legal obligations and liabilities; processing and monitoring sales and bookings; maintaining communication systems and databases; ancillary services and sales Employer/funding agencies: private and/or public ownership of facilities; management board/trustees; local authority; funding partnerships and sources; financial management; personal contract and accountability; lines of management responsibility; impact on facilities operations
LO2 Understand the legal, health, safety and environmental obligations to be addressed by facilities operations
Statutory regulations: types eg local authority, fire authority (expectations and requirements), employment and insurance law, building and accessibility regulations, compliance; licences, recording documentation Health and safety measures: risk assessment procedures; regulations eg Control of Substances Hazardous to Health (COSHH); relevant authorities eg Health and Safety Executive Inspectorate, Environmental Health Officer; compliance; recording documentation Environmental and sustainability issues for facilities operations: definition; principles (environmental, social, economic); costs and benefits (from different perspectives) of planning and implementing changes as a result of environmental impact assessments Measures to ensure a sustainable environment; examples of good practice; local sourcing; implications for businesses and customers in general as well as for facilities operations; environmentally-friendly operations within the context of the chosen industry/operation

UNIT 18: FACILITIES OPERATIONS AND MANAGEMENT
LO3 Be able to use a range of administrative systems to support facilities operations Information
 processing: communication channels; ICT systems; property management systems (PMS); management information systems (MIS); customer records; mailing lists/databases; archive and record keeping Control systems: budgeting and accounting; purchases and sales; human resources/manpower planning; staff wages; salaries; statutory contributions Building management: multi-use considerations; planning and scheduling; marketing and publicity functions; services management; maintenance and refurbishment schedules and records; equipment and resources controls
LO4 Be able to use appropriate criteria to carry out evaluation and review of the quality and effectiveness of the facilities
Criteria: qualitative; quantitative; objectives; targets Evaluation: purpose; sources of information eg customers, colleagues, staff; management; methods of data collection; types of written and oral feedback; accuracy; relevance; reliability; validity; improvements and recommendations
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UNIT 18: FACILITIES OPERATIONS AND MANAGEMENT
Learning outcomes and assessment criteria
Learning outcomes
On successful completion of this unit a learner will:
LO1 Understand the operational responsibilities of a facilities manager
Assessment criteria for pass
The learner can:
1.1 assess the responsibilities of the facilities manager for staff engaged in facilities operations
 1.2 discuss the responsibilities the facilities manager has for operational aspects of the building
 1.3 assess the responsibilities the facilities manager has towards customers using the facility
1.4 discuss the impact on facilities operations of employers and/or funding agencies

LO2 Understand the legal, health, safety and environmental obligations to be addressed by facilities operations
2.1 assess (from a country perspective) the statutory regulations that will affect facilities operations in an agreed context
2.2 discuss the health, safety and environmental measures that must be implemented by a facilities manager in a given context
2.3 discuss the documentation required to account for compliance with statutory regulations and health, safety and environmental measures
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LO3 Be able to use a range of administrative systems to support facilities operations

3.1 develop and deploy effective systems for processing information and maintaining communications
3.2 identify the control systems required for effective facilities operations within an agreed context
3.3 discuss the systems needed by a facilities manager to support effective building management

LO4 Be able to use appropriate criteria to carry out evaluation and review of the quality and effectiveness of the facilities
4.1 establish appropriate criteria to evaluate the quality and effectiveness of facilities operations
4.2 implement evaluation and review procedures to analyse the quality and effectiveness of facilities operations

UNIT 18: FACILITIES OPERATIONS AND MANAGEMENT
Guidance
Links

This unit has links with most units within this qualification. This unit also links to the following Management NVQ units:
B1: Develop and implement operational plans for your area of responsibility
B2: Map the environment in which your organisation operates
B8: Ensure compliance with legal, regulatory, ethical and social requirements
E4: Promote the use of technology within your organization
 E5: Ensure your own action reduce risks to health and safety
 E6: Ensure health and safety requirements are met in your area of responsibility
E7: Ensure an effective organisational approach to health and safety
F5: Resolve customer service problems
 F6: Monitor and solver customer service problems
F7: Support customer service improvements
F8: Work with others to improve customer service
 F10: Develop a customer focused organisation
F11: Manage the achievement of customer satisfaction
 F12: Improve organisational performance.
Essential requirements
Case studies to offer the opportunity to develop specific issues. Tutors must keep a database of documentation used in facilities operations, such as marketing and administrative materials.
Employer engagement and vocational contexts
It is important that centres establish supportive contact with a range of facilities operators in their local area to help deliver the unit. Learners can contact these businesses to help them develop their investigations into facilities operations and enhance research skills. There could be lectures or workshop input from a facilities operations professional. Visits to facilities will also be a useful way to support delivery. The British Institute of Facilities Management (BIFM) has a useful website with links to international associations and organisations.
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